⏱ Timesheets & Project Tracking
Track Every Billable Hour and Maximise Project Profitability
Whether your team is delivering IT projects in HITEC City, running consulting engagements in Gachibowli, or managing construction timelines across Telangana — track every billable and non-billable hour with precision. Automate approvals, generate client-ready invoices, and sync directly with payroll.
Why This Is the Smartest Timesheet Software in Hyderabad
Four capabilities that eliminate manual time tracking, disputed invoices, and revenue leakage — built for Telangana’s project-driven workforce.
Smart Time Capture
Employees log time against projects, tasks, and clients from their desktop or mobile in real-time or retrospectively. Timer mode for active work, manual entry for past days, and bulk fill for recurring weekly schedules. Every entry is tagged billable or non-billable automatically based on project configuration.
Project Profitability Dashboard
See real-time margins for every active project. Compare budgeted hours vs. actual hours, budgeted cost vs. actual cost, and revenue vs. billing. Drill down by team member, phase, or time period. Know which projects are making money and which are bleeding it — before the client review.
Client Billing & Invoice Generation
Generate client-ready invoices directly from approved timesheets. Supports hourly billing, fixed-fee milestones, retainer deductions, and blended rates. Invoices auto-populate client details, project summary, hours breakdown, and applicable GST — ready to send or export as PDF.
Resource Allocation & Capacity Planning
View team capacity at a glance. See who is overbooked, who has bandwidth, and where bench time is accumulating. Drag-and-drop resource planner lets project managers allocate team members to upcoming sprints, phases, or engagements without overbooking anyone.
Stop Losing ₹2.5 Lakhs/Year to Manual HR
Join hundreds of Hyderabad companies that automated their HR payroll system — and never looked back.
Book Your Free Demo →Complete Visibility Over Every Billable Hour
Four modules that give you accurate, approved, invoice-ready timesheet data — from time entry to client billing.
Capture Every Hour — Billable, Non-Billable, and Internal
From IT consulting teams in HITEC City to engineering firms in Kondapur, every employee logs time against the correct project, task, and billing category. The system auto-classifies entries based on project settings so your team never has to guess.
- Timer mode for real-time tracking with start/stop/pause
- Manual entry with daily, weekly, and bi-weekly timesheet views
- Auto-classify billable vs. non-billable based on project and task configuration
- Offline time entry from mobile — syncs when connectivity returns
Multi-Level Timesheet Approvals That Move at Your Team’s Pace
Configure approval chains by project, department, or reporting hierarchy. Employees submit weekly timesheets, project managers review and approve in one click, and finance gets a clean, approved data set for invoicing and payroll.
- Weekly and bi-weekly submission cycles with configurable deadlines
- Project manager and department head approval chains
- Auto-reminder notifications via email, app, and WhatsApp
- Rejection workflow with inline comments and re-submission tracking
Real-Time Margins. No Surprises at Project Close.
Set budgets by hours and cost for every project and phase. Track actuals against budget in real time. The dashboard shows you exactly which projects are profitable, which are at risk, and which have already overrun — before the client questions your invoice.
- Budget vs. actual tracking by hours, cost, and revenue
- Phase-level and task-level margin drill-down
- Burn-down and burn-up charts for agile and waterfall projects
- Automated alerts when projects hit 80% and 100% of budget
Approved Timesheets Flow Directly Into Payroll — Zero Manual Entry
Once timesheets are approved, the system auto-calculates overtime hours, shift differentials, and regular work hours based on Telangana labour law rules. The data feeds directly into the Payroll module for salary processing.
- Automatic overtime calculation per Telangana Shops and Establishments Act rules
- Professional Tax auto-deduction based on Telangana PT slab rates
- Approved hours and overtime forwarded to Payroll with zero manual entry
- Audit trail linking every payroll rupee back to the originating timesheet entry
A Frictionless Workflow for Project Managers
When time tracking is effortless, billing accuracy follows naturally. Our manager dashboard surfaces the data that matters — utilisation rates, pending approvals, and budget health — without drowning anyone in spreadsheets.
One-Click Weekly Approvals
Project managers see submitted timesheets grouped by project. Approve all entries for a team member in one click, or drill into individual entries to question or reject. Bulk approve for the entire team when everything looks right.
Real-Time Utilisation Dashboard
See billable utilisation rates per team member, department, or the entire organisation. Identify under-utilised consultants, spot overbooking before it causes burnout, and make data-driven staffing decisions.
Client-Ready Invoice Preview
Preview invoices before sending them to clients. The system auto-generates a breakdown of hours by task, team member, and rate. Add notes, attach supporting documents, and export as a branded PDF.
Telangana Compliance Alerts
Automatic alerts when overtime hours approach weekly caps under Telangana labour regulations. The system flags entries that would trigger Professional Tax slab changes and ensures all time data is audit-ready.
Trusted by Project Managers Across Telangana
Real results from teams that replaced spreadsheets and guesswork with automated time tracking.
“We run a 180-person IT consulting firm across two floors of DLF Cyber City in Gachibowli. Our consultants bill by the hour to 14 different clients. Before HRSoftwareHyderabad, we were reconciling timesheets in Excel every Friday. Disputes over billable vs. non-billable hours delayed invoicing by 10 to 12 days. Now, consultants log time from their phones, managers approve in one click, and invoices generate automatically. Our billing cycle went from 15 days to 3.”
15 → 3 days
Invoice cycle time
₹12L+
Recovered unbilled hours (Q1)
Vikram Sharma
Delivery Head · IT Consulting Firm, Gachibowli
“Managing timesheets for 85 architects and engineers working on 20-plus concurrent projects across Hyderabad was pure chaos. Every project had different billing rates, some were fixed-fee, some were hourly, and two were retainers. Our admin spent three full days every month compiling time data for invoicing. HRSoftwareHyderabad’s project-level rate cards and automatic invoice generation eliminated that entirely. We spotted two underperforming projects within the first month.”
3 days → 0
Manual invoicing effort
20+
Concurrent projects tracked
Meera Krishnan
Finance Director · Architecture Firm, Jubilee Hills