Free HR Templates for Indian Companies

Professionally drafted offer letter with salary annexure, joining conditions, and confidentiality clause. Compliant with Indian employment law.

Detailed appointment letter covering designation, compensation, probation terms, and statutory benefits. Ready for your letterhead.

Structured internship offer with duration, stipend details, learning objectives, and completion certificate clause.

Fixed-term employment contract template with scope of work, payment terms, IP assignment, and termination clauses.

Post-probation confirmation letter with revised CTC, new designation (if applicable), and effective date of confirmation.

Professional increment letter with old vs. new CTC comparison, effective date, and updated salary annexure.

Comprehensive JD for mid-level software engineers with tech stack requirements, responsibilities, and growth path.

HR Manager job description covering talent acquisition, employee relations, compliance, and HRIS management.

Sales executive role with KPIs, territory management, CRM usage, and revenue targets clearly defined.

Digital + traditional marketing manager role covering SEO, content, paid ads, events, and brand strategy.

Accountant job description with GST filing, TDS compliance, financial reporting, and audit coordination responsibilities.

Customer support role with SLA targets, multi-channel support requirements, and escalation management.

Complete leave policy covering CL, SL, EL, maternity/paternity, comp-off, LOP, accrual rules, and carry-forward limits.

Prevention of Sexual Harassment policy template fully compliant with the POSH Act 2013. Includes ICC formation guidelines.

Hybrid and remote work policy with eligibility, equipment, communication norms, data security, and productivity tracking.

Employee code of conduct covering professional behaviour, conflict of interest, gifts, social media, and disciplinary actions.

Comprehensive anti-harassment and anti-discrimination policy with reporting mechanism, investigation process, and remedial actions.

Employee social media guidelines covering personal accounts, company representation, confidentiality, and brand voice standards.

Professionally formatted payslip with Basic, HRA, Special Allowance, PF, ESI, PT, and TDS deductions pre-configured.

Complete CTC-to-take-home calculator with employer PF, ESI, gratuity provisions, and both tax regime comparisons.

Monthly salary register for up to 500 employees with auto-calculated statutory deductions and bank transfer summary.

Income tax investment declaration form (Form 12BB) for employees to submit HRA, 80C, 80D, and other deductions to HR.

Auto-calculates statutory bonus for eligible employees under the Payment of Bonus Act 1965. Supports min 8.33% to max 20%.

Expense reimbursement form with categories for travel, food, internet, and medical claims. Includes approval workflow.

EPFO Electronic Challan-cum-Return template pre-formatted to EPFO portal specifications. Upload-ready for PF remittance.

ESI challan preparation template with employee + employer contribution calculation at current 0.75% and 3.25% rates.

Monthly Professional Tax calculator for Telangana employees with current slab rates and Form V data preparation.

Auto-calculates gratuity liability using the formula (Last Basic + DA) × 15/26 × Years of Service. Tracks all employees.

Latest Telangana minimum wages across all scheduled employments with VDA rates effective October 2025.

Structured interview evaluation sheet with scoring rubric for technical skills, cultural fit, and communication.

End-to-end recruitment tracker with stages from sourcing to offer acceptance. Supports multiple open positions.

Professional reference verification form with structured questions on performance, behaviour, and rehire eligibility.

Visual recruitment funnel tracker with source analytics, time-to-hire metrics, and offer conversion rates.

Pre-interview screening checklist covering resume review, skill match, cultural fit signals, and red flag indicators.

Comprehensive 30-step onboarding checklist covering documentation, IT setup, orientation, buddy assignment, and 30/60/90-day goals.

Day-1 welcome kit template with company intro, team directory, first-week schedule, and key contacts.

Structured exit interview form with 20 questions covering reasons for leaving, manager feedback, and improvement suggestions.

Auto-calculates F&F with pending salary, leave encashment, gratuity, notice pay, and recovery adjustments.

Structured handover document with project status, pending tasks, key contacts, access credentials, and process documentation.

Comprehensive annual review form with self-assessment, manager evaluation, competency rating, and development plan sections.

Quarterly objective-setting template with Key Result Areas, OKR scoring methodology, and progress tracking columns.

Structured PIP template with performance gaps, improvement targets, support plan, review milestones, and outcome criteria.

Multi-rater feedback form collecting input from peers, managers, and direct reports across key competencies.

Printable employee of the month / quarter certificate template. Customisable with your company logo and branding.

Standard leave application form supporting CL, SL, EL, comp-off, and LOP with approval workflow and balance tracking.

Team-level annual leave tracker with monthly view, balance calculations, and holiday calendar for FY 2025-26.

Monthly attendance register with daily in/out times, overtime tracking, and summary for payroll integration.

Multi-shift roster planner with day/night/rotational shift scheduling for teams up to 100 employees.

Professional experience certificate with designation history, tenure details, and performance acknowledgement. On company letterhead.

Standard relieving letter confirming resignation acceptance, last working day, and clearance of all dues.

Formal warning letter for misconduct, performance issues, or policy violations. Includes opportunity-to-respond clause.

Employment termination letter with notice period, F&F details, return of company assets, and non-compete reminder.